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For questions regarding the web content, please contact:
John Roman, Communications Manager
c/o CHE Centre for Higher Education
Post Box 105
Phone: +49 (0) 5241 9761 58
Fax: +49 (0) 5241 9761 40
This project has been funded with support from the European Commission’s Erasmus+ programme. This website reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.
The implementation of U-Multirank requires the collection of certain personal data. These data serve to organize the rankings and conduct surveys. On the other hand, certain personal data are needed for analyses within the ranking. The following table provides an overview of which groups of persons we collect data from, which personal data are processed, for what purpose this data is collected, how long this data is stored and who transmits the data to U-Multirank.
The personal data of a person are stored by U-Multirank during the entire publication period of data of the ranking, in the collection of which the respective person was involved. Likewise, the name lists required for the publication analysis are archived for the entire publication period. For all personal data mentioned above, they will be deleted in all databases and storage media of U-Multirank at the specified times listed above.
All personal data mentioned are used exclusively for U-Multirank purposes. In the publicly accessible versions of the ranking (Print, Online) no personal data are published. In addition, all data for U-Multirank are evaluated and presented in such a way that they are not personally identifiable. For example, no results on research indicators (such as research grants, publications, or doctoral degrees) are reported if there are fewer than three professors in the department, and thus conclusions on the research performance of individuals are possible.
U-Multirank operates as a consortium, comprised of various organisations, groups and institutions working together. Personal data will not be passed on to third parties, outside of the consortium. For a list of consortium members, please refer to our website: www.umultirank.org. All employees who have access to the personal data in the context of U-Multirank are obliged to observe the legal provisions on data protection. In this context, the transfer of address data to third parties is strictly prohibited and still applies even if the employees are no longer working on U-Multirank.
The data collection of U-Multirank is based on four questionnaires: the pre-survey, the institutional survey, the subject survey and the student survey. Participation in the pre-, as well as the institutional-survey are required for participating universities, while the subject-based surveys and student questionnaire are voluntary. In these surveys, U-Multirank asks for the personal data of a university staff member, to serve as the university’s contact person for U-Multirank. Also interested parties, that have sent a data request to U-Multirank, will be asked for personal data. To be specific, the following data are collected:
These data will be used for the communication regarding the data collection, verification and publication process. None of the published U-Multirank data will be associable with these private data. The data listed above will be kept in our database for 50 months (please see Table 1).
U-Multirank does not collect personal data from students, unless explicitly and independently provided for the purposes of staying informed on U-Multirank results, developments and/or news. The invitations to the student survey are sent out by the participating universities. For this purpose, U-Multirank provides the contact person for the student survey (see above) with all the necessary documents (sample invitation letters, password lists). Participation in the student survey is anonymous. The password for access to the online survey is randomly assigned by the universities and does not allow U-Multirank to draw any conclusions about the participant. In addition, no personal data is recorded in the student questionnaire. The raw data of the student survey will not be passed on to the universities. Thus, the participating university cannot relate the data to its students (for example, no results on the indicators of the student survey will be shown if less than 15 students submitted their questionnaire).
In its area of responsibility, U-Multirank ensures the implementation and compliance with technical and organizational measures in accordance with § 9 BDSG (Federal Data Protection Act) to adequately safeguard the collected data against misuse and loss. This includes in particular:
To comply with these requirements, our data is hosted in a renowned, ISO27001 and PCI DSS (Payment Card Industry Data Security Standard Certification) certified data center in Germany. Access to all systems is only possible for authenticated and authorized persons and only via secure transmission paths (eg VPN or HTTPS). The systems are also protected by state-of-the-art firewalls. Data will be deleted after expiry of the above retention periods.
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To find out more about the terms and conditions of use and data privacy, please visit http://www.google.com/analytics/terms/gb.html, or https://www.google.de/intl/en_uk/policies/. For your safety, this website supplements the Google Analytics code with “gat._anonymizeIp();” so that the collection of IP addresses is anonymised (which is commonly referred to as IP-masking).
For the purpose of U-Multiank’s newsletter, press announcements and mailings, we use the services of Constant Contact. Constant Contact is a US-based global mail service provider, whose current privacy programme has been certified to the obligations and standards of the EU-US and Swiss-US Privacy Shields, which means they lawfully transfer and protect the personal data of EU/EEA residents to the U.S. pursuant to the rules of the Federal Trade Commission and the EU. In particular, how U-Multirank’s content and contacts are handled, as well as how they collect data from the U-Multirank site are outlined in section 7, sub-sections (b) and (d) respectively. These sections are outlined below, and provided in full under Constant Contact‘s legal terms: https://www.constantcontact.com/legal/terms.
(b) Your Content and Contacts. We will also obtain any information that you provide to us in connection with your use of the Site or the Products, such as contact lists (including email addresses and phone numbers of your subscribers) and content (including Business Content). We acknowledge your ownership rights in such contact lists. As more fully described in our Privacy Statement, we will never sell or rent your contact lists to anyone without your permission.
(d) Automated Data Collection. You consent to us collecting data from your website through automated means, such as through harvesting bots, robots, spiders, or scrapers (“Automated Data Collection”) and the use of that data for internal business purposes. We will not use Automated Data Collection to collect data from your website if you have set the /robots.txt file to disallow such collection.
For questions pertaining to U-Multirank’s data protection statement, please contact:
Mr. Onur Büyüktezgel, or Mr. John Roman
Telephone: +49 05241 9761-58
Fax: +49 05241 9761-644